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CORPORATE OVERVIEW |
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CORPORATE MANAGEMENT ISSUESPeople managementWorkforce planningThe Workforce Planning Committee met four times during the year. The Committee is responsible for overseeing workforce planning initiatives across the Library. The initiatives undertaken include:
Industrial democracy: Certified and Workplace AgreementsThe Library’s Consultative Committee met four times during the year. The Consultative Committee is a forum for consultation and discussion between management, staff and unions. The work of the Consultative Committee included the review of progress against key productivity initiatives contained in the Library’s Certified Agreement 2002–2004, which came into force on 16 August 2002. These initiatives include:
Remuneration including non-salary benefitsIn accordance with the Principle Executive Office arrangements, the National Library Council determines the Director-General’s remuneration. At 30 June all eight Senior Executive Service (SES) and 50 of the non-SES staff were covered by Australian Workplace Agreements and the remaining 412 staff were covered by the Certified Agreement 2002–2004. The remuneration for SES and non-SES staff covered by an Australian Workplace Agreement is determined by the Director-General after consultation between the employee and the respective Division Head. The salary ranges for classifications below the SES level are set out below.
Staff also have access to a range of non-salary benefits, including flexible working hours, uncapped personal leave for caring purposes, and additional recreation leave for staff required to work Tuesday to Saturday. In addition, SES staff members have an entitlement to a vehicle and mobile phone. Fraud risk assessment and fraud controlThe Library has a current Fraud Risk Assessment Plan and a Fraud Control Plan. These were prepared by the internal audit contractor and endorsed by the Audit Committee in December 2001. New fraud risk assessment, fraud control and fraud management policies have been prepared and will be considered by the Audit Committee during 2003–04. The Library also has in place appropriate fraud prevention, detection, investigation, reporting and data collection procedures and processes which, together with the Fraud Risk Assessment and Fraud Control Plan, meet the specific needs of the Library and comply with the Commonwealth Fraud Control Guidelines. Establishment and maintenance of appropriate ethical standardsThe Library’s program of fraud awareness training was continued during the year. The program was based on the Library’s Fraud Management Policy, the Australian Public Service Code of Conduct, the Australian Public Service Values, and the Library’s Fraud Control Plan. Arrangements have been made for fraud awareness training to be continued with the aim of training all Library staff. Disability Action PlanThe Library released its revised Disability Action Plan for 2002–2004. The plan represents a commitment by the Library to meet its obligations under the Disability Discrimination Act 1992 (Cwlth) <www.nla.gov.au/dap/> and to ensuring that people with a disability are not unfairly disadvantaged as clients of the Library or in any aspect of the Library’s employment or working environment. The plan sets out a number of specific actions that the Library is committed to undertake over the two years and beyond. The Library made progress on all actions planned for the year, including:
Workplace diversity programAt 30 June, 72 per cent of Library staff were female and approximately 27 per cent had identified that they were from a culturally and linguistically diverse background. Occupational Health and SafetyThe Occupational Health and Safety Committee (elected staff and management representatives) met four times and discussed a range of issues relating to health and safety principles and practices. Training in OH&S was provided to over 50 employees, and individual workplace assessments were provided for 293 employees by occupational therapists. The Library also completed an organisation-wide Occupational Health and Safety hazard identification and risk assessment. Asset managementAsset Management CommitteeThe Asset Management Committee continued to monitor progress against the Library’s Asset Management Strategic Plan 2002–05. In order to allow managers to make informed asset management decisions, the Library reviewed its internal system control structures and consequently ensured the availability of reliable, relevant and timely data. This was undertaken through the creation of an information system based on an upgraded Asset Register. Collection assetThe Library’s collections, valued at $1.522 billion, is the major asset on which many of its services are based. The collections are valued regularly using a methodology developed by the Australian Valuation Office in consultation with the Australian Bureau of Statistics. Land and buildingsThe Library’s land and buildings are valued at $134.416m. The major components of these assets are managed through the Long-Term Strategic Management Plan for the Building Asset. The plan provides a full condition appraisal and life cycle cost analysis of the total building asset and includes a 15-year forward maintenance program. This plan is reviewed and updated every three years. While the plan was reviewed and updated last year, significant cost increases in the market place resulted in the Library using quantity surveyors to review the required budget allocations over the next five years. Plant and equipmentThe remaining material assets are controlled using an Asset Register. Total value of plant, equipment and intangible assets is $10.253m. The Library has adopted an integrated life-cycle management policy for these assets. Energy consumption and environment protectionThe Library’s efforts in managing energy consumption were recognised in the latest issue of the Department of Industry, Tourism and Resources’ Energy Use in Commonwealth Operations. In all relevant categories the Library’s performance in low energy unit consumption was rated amongst the top Australian Commonwealth agencies. An Ecologically Sustainable Development Program was implemented in December, complying with government policy for environmental management. Competitive tendering and contractingThe Library continued utilising outsourcing options in cases where this is demonstrated to be cost-beneficial. No changes to the functions outsourced occurred during the year. Purchasing policiesContract management and procurement activities were both topics for strategic training initiatives this year. Key staff members were offered practical sessions on base purchasing and contract skills as well as, for more experienced project officers, workshops on complex tendering and contracting matters. All new contracts for outsourced functions provided the opportunity for the Auditor-General to have access to the contractor’s premises. There were no contracts recorded as exempt from inclusion in the Purchasing and Disposal Gazette. Discretionary grantsThe Library operates two discretionary grant programs:
Cooperation on corporate management issues within the Communications, Information Technology and the Arts portfolioThe Library continued to chair the Corporate Management Forum, composed of senior executives with corporate management responsibilities from 10 agencies within the Communications, Information Technology and Arts portfolio, and two other agencies. The forum considers common issues in the areas of personnel management, financial management, infrastructure management, corporate planning, information technology and public programs with a view to achieving economies of scale and best practice. Some key outcomes of the forum include:
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